15 Strategies to Plan a Surprise Party with the Help of Event Planners

1. Pick a Personalized Theme

A great theme can add unique expertise to a party, making it even more entertaining for all guests. Choose a theme that your guest will like. The theme is a great way to make any event special and memorable.

The theme can be as simple as a color scheme that includes some of their favorite colors! This theme helps to inform your choices for stage, invitations, tableware, decorations, music, food, and activities.

2. Host It Somewhere Familiar

Hosting a surprise party somewhere familiar will benefit you and your guest of honor. First, you know the flaws and outs of the parking, location, and you may have a relationship with employees. All of these help to make the event run smoothly by Event companies. And secondly, it becomes easier to come to the party as a guest of honor – visiting a common place does not seem strange.

3. Choose a Date and Time

Once you are sure that your loved one will be happy with the surprise party, it is time to choose the right date. You want to be strategic about this. They expect something, and if you have to pretend to do nothing for the occasion, it hurts their feelings. 

Doing anything before the date is a good strategy. Ask them to do something so they are ready to put that time aside. Also, try to find a date when their friends and family are available to attend.

4. Digital Invitations

First of all, you need to make a list of people you want to invite. Don’t worry about the numbers, just remember that this is a virtual celebration. Once you’ve made a list of all the guests, it’s time to send out the invitations. 

If physical invitations are too dangerous, keep them digital with email e-whites or a cleverly named private Facebook event. Include time, date, venue, dress code, RSVP contact information, and any other relevant details. Finally, remember to make it clear that this is a Surprise Party.

5. Make Sure Everyone Knows It’s a Surprise Party

You should make it clear that the party on the invitation is a surprise party. It is generally safer to mail invitations or call people in person than to post information on Facebook or other social media. You never know where the guest of honor will look online.

 If you suspect that one of the invitees will spill the beans, you may have to wait until the last minute to let them know. Children, in particular, are very difficult to keep secret. When discussing a party make sure they are not out of hearing.

6. Book a Superb Surprise Venue

Since you want to make the party a complete surprise, it is best to choose a place that will surely cheer “party”. Make sure the venue is suitable for a respectable personality. Book a trendy place if they like to dress up and stay attractive. Ans also choose a best wedding decorator for your event

Multiple parking options extend apart and can easily attract people with entrances and exits to different sides of the building.

7. Time to Decorate

Remember the theme you chose in the first step? Now is the time to find suitable decorations! Hiding decorations in the party planning process is not difficult, just strategic. If you are at a venue where you have limited time to set up the decor, make sure it is as easy as assembling in an hour or two. 

On a surprise party day, keep balloons and streamers away from windows and entrances. When the guest of honor goes to the house or venue, do not give them any reason to suspect. A damaged surprise, even if it only happened a few minutes or seconds before they walk, can be harmful.

8. Prepare Food and Drinks

Now that you have a tentative list of who is coming to you, it’s time to think about food and refreshments. If you only serve drinks, be sure to let your guests know so they can eat before the party.

If you offer food and refreshments, keep an eye on each guest’s allergies to ensure that all guests have a good time at the surprise party. It can be challenging to move food and beverages to a large group, so give caterers plenty of time to assemble on a date. Make sure you have enough time for preparation, including caterers.

9. Turn up the Music

Every party needs a soundtrack. Hire a DJ, or The Bash, or manage a killer playlist based on a guest of honor. You can find a place with all the audio equipment you need.

Allocate time to your music so that a memorable song begins as soon as the guest walks in and entrusts someone with the responsibility of recording their surprising reaction! Their social media followers will surely appreciate Memento.

10. Scope out Hiding Spots

The biggest moment you must plan is when you are researching how to plan a surprise party. Make sure the venue has plenty of places to hide guests for big exposure! 

Familiarize yourself with the furniture pieces in your venue before you book or rent some if needed. Again, the support service can help you if you need it. Above all, it’s about having the perfect setup to surprise the guest of honor!

11. Capturing the Surprise Moment

Capturing a surprising proposition can be achieved in an area filled with many people around so that the photographer can blend in with the scene or alternatively pre-set in a secret space to capture the photographer‌ moment in a quiet private space! 

While the position is important, it is the subject of a surprising proposition that makes the best of true love and emotions at the moment when two people decide to live their lives together.

Hire at least one person as the party videographer and make sure they receive camera training on the face of the guest of honor for the first two or three minutes after they enter the stage.

12. Get Help

Planning a surprise party is a lot of work! Even if you want to keep it as secret as possible, it is best to get some help when planning a surprise party. Choose someone you trust as an Event Organiser. You also want them available to answer your questions when you are feeling uncertain about your suit.

13. Make sure your friend is comfortable with surprise parties

Most people like surprises, especially after noticing how much friends have tried, but some do not like to be surprised. Some people prefer to prepare or control responses in social situations. 

Others do not like to be forgotten and do not enjoy the excitement that leads to a party. It is important to make sure your friend does not fall into these two categories. There are ways to make people happy on a special day without surprise parties.

14. Hide your supplies

Ask a friend if you can store food, decorations, and other party supplies in their home to keep the guest from getting suspicious. Before you start the party they will be able to access the space in front of you and hide the necessary items. This is a simple but important step that can surprise or break you.

15. Add the Sweet Finishing Touch

No matter what you celebrate, any party is not complete without sweets! If you want to get extra fancy, you can set up a dessert station with a variety of small bite choices such as colorful candies, custom cookies, macarons, cake-pops, hobby pies, and cupcakes.

Showcase all your goodies with colorful utensils, cake stands, plates, and trays, and top it with tablecloths, banners, and centerpieces to match your party theme. Pinterest is an endless source of inspiration for the beautiful pleasing dessert table.

Common Types of Surprise Parties

Plan your surprise party with these key ideas to start any celebration.

Virtual Surprise Party

Replace all your themes with guest photos or the like.

Use brightly colored bases such as wigs, birthday candles and balloons to make the call look like a party and less work meeting.

Surprising Birthday Party

Trade tired “we forgot your birthday”, cover for the solid alibis that explains why you can’t “celebrate” this year to do amazing work without hurting anyone’s feelings.

Let guests know that their presence is a gift and that additional items are optional.

Surprise Wedding Ceremony and/or Reception

Your parents will have time to prepare mentally and physically, but don’t tell anyone.

Pretend you’re throwing a party with the exact time and dress code to surprise you.

Surprising Proposal and Engagement Dinner

Choose the venue closest to the proposed venue to make the surprise dinner more comfortable.

To really surprise them, don’t go to an unusual place – stick to your favorite date night places instead.